Scheduling and time management are very important aspects of success, because not only does it make you more effective, but simply helps keep your sanity.
In this episode, Lorie and I will be discussing about how scheduling tasks (from the most complicated to the simplest tasks) can lead to a more productive life and profitable business.
What’s In-Store for You:
Do you schedule your tasks? Well, you should. Let me explain…
Chances are you are living a busy life—and that means you have a ton of things to do on a daily basis. Unfortunately, if you aren’t up to date with your tasks, you will most probably miss your deadlines or you’ll run into a lot of problems later on.
More importantly though if you ask me, one of the best advantages of having a schedule that guides your day, is that you get to relieve yourself of pressure and unwanted stress. The more you are in-tune with the things to do, the more effective you’ll be.
Think about it: If you start to miss deadlines (because you don’t have a schedule) then you your tasks will start piling up. Eventually, this will mean more things to do, you get even more stressed and your work quality will start to dwindle down. Obviously, that’s not good.
On the other hand, if you know how to make the right schedule—and learn how to stick with it, then you will feel better about yourself. You’ll be able to do away with that feeling of guilt of not being able to do something—and that’s certainly an uplifting feeling.
So, how can we make the right schedule? What specific steps can we take, for greater efficiency?
Well, first and foremost you need to know why you should be scheduling. You need to understand how you intend to use your schedule. Is it to give you more time for family? To handle the ton of tasks that you handle daily?
Next, you need to understand the things you should be scheduling. This may include both personal and work related tasks.
Some tips: Include even simple, recurring tasks in your schedule. These will eat up a lot of time and if you aren’t careful—they may end up taking away the time needed for more important tasks. Besides, putting all your tasks in a schedule means you get to do away with having to remember the stuff that you need to do. In short: You become more productive and less stressed.
Its a good idea to include a centralized system for task scheduling. You can either use a software for that or you can even go “traditional” with a pen and notebook. Whatever it is, the key is to make sure that you have a schedule that you can actually stick to.
Now, you might be asking: How can I stick to my schedule?
Well, it’s all about prioritizing. Keep your task scheduling simple and learn how to prioritize tasks. In a way, tasks are reminders of the things that you should be doing at a specific time (read: be time specific). Exercise the discipline to stick to your schedule and complete tasks. Life will be easier and less pressure-packed after that.
Links and Takeaways Mentioned in this Episode:
- How to differentiate tasks and learn how to prioritize them (and make them work for you).
- The main keys to an effective schedule.
- The things to include (and not to include) in your schedule.
- Redbooth – Project Management software that we use
- My shopping list – iPhone shopping app
- Google Apps – for calendar, email, and contacts
- Feedly – RSS Feed
- Pocket – Blog and article repository for read later
- Evernote – Organizational, research and filing system
The Examination Room
For this episode, we’ll be discussing this quote from Stephen Covey:
“The key is not to prioritize what’s on your schedule, but to schedule your priorities.”
Simply put, I think this quote is all about controlling your time. You don’t really have to let your schedule control you, but you need to make sure that your priorities—from your personal and work tasks—are taken care of.
To ensure that your priorities are properly scheduled, make sure to use one system that actually works. Guard this system to ensure that things are in the right place. This will consequently make you more disciplined with your time, relieve you of unnecessary pressure—and you’ll be even more productive in your personal and professional life.
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Ok so now it’s our turn—Do you schedule your tasks? How? What system do you use? Let me know in the comments below…